This is the "Information for Faculty" page of the "Course Reserves" guide.
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Course Reserves  

Last Updated: May 4, 2015 URL: http://libguides.uwb.edu/reserves Print Guide RSS UpdatesEmail Alerts

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ERes to Canvas Transition FAQ

After careful consideration, the UW Libraries has determined that Canvas is a viable alternative to ERes and therefore will not be renewing its contract with Docutek, our ERes vendor.

Why are you discontinuing ERes?

  • Canvas creates a more seamless experience for students by integrating readings into a single point of access to course materials.
  • Findings from our pilot with UW Bothell students and faculty showed that when readings are provided in Canvas, faculty and students prefer Canvas as the platform for hosting course materials.
  • The ERes system is becoming an increasingly expensive system to maintain.

May I renew my ERes page for Spring 2015?

  • Yes! ERes pages can be created or renewed upon request for Spring 2015 only.

Will I have access to the ERes system after Tuesday, June 30 2015?

  • No. Access to the ERes system and course reserve pages will not be available after June 30, 2015.

How can I retrieve my course materials from ERes before Tuesday, June 30 2015?

  • Contact Campus Library Reserves at reserves@uw.edu to request your files. Reserves staff will send files to you for your Canvas page. Please allow up to four weeks for processing.
  • If you require additional assistance or are unable to retrieve your readings, please contact reserves@uw.edu to schedule an appointment.

What if I miss the Tuesday, June 30 2015 deadline?

  • You will not be able to retrieve your own readings. Contact Campus Library Reserves at reserves@uw.edu for assistance.

Will Reserves continue to provide scanning services after June 30, 2015?

  • Yes. Campus Library Reserves will continue to provide the following services:
  • Scanning services (print materials will be scanned and sent to faculty)
  • Off-campus links to UW-restricted materials
  • Physical Reserves (books and media)
  • Copyright guidance

How do I submit a request for scanning?

  • Personal or library books should be submitted to the Reserves Office for processing book chapters.
  • Reading lists or syllabi may be submitted for full-text journal articles. Reserve staff will send you stable off-campus links for licensed UW-restricted materials.

How many chapters from a single book may I use?

  • Scanning one chapter of a book or one article from a journal issue for an online course reading is generally considered a fair use -- note that licenses govern the use of electronic versions of articles and books, and links can usually be made directly to those resources. Columbia University Libraries have a useful checklist to help instructors make informed decisions about fair use.
  • See Information for Faculty section below for additional copyright information.

Who do I contact for Canvas support?

For additional Reserves information, see section below.

Information for Faculty

General Information

  • Instructors may submit requests to place required materials on Reserve for their courses. Optional materials may be processed as time permits.
  • Requests may be submitted via email, phone, mail, or in person and must include the instructor's name, course number, and quarter designation.
  • Requests should be submitted at least two weeks prior to the dates needed.
  • All physical and electronic materials are removed at the end of each quarter. Reserves staff should be notified before the end of the current quarter to update lists and retain material for the upcoming quarter.

Electronic Materials

Materials such as articles, book chapters, and syllabi may be made available through e-reserves (ERes) through June 30, 2015 or Canvas.

  • Instructors are responsible for copyright compliance. Scanning one chapter of a book or one article from a journal issue for an online course reading is generally considered a fair use -- note that licenses govern the use of electronic versions of journals and books and links can usually be made directly to those resources. Columbia University Libraries have a useful checklist to help instructors make informed decisions about fair use.
  • Materials will be scanned in black and white; contact Reserves staff at least two weeks prior to the dates needed if color or specialized scanning is required.
  • Submit personal or library books in person to the Reserves Office or complete the new Scanning Request Form.
  • Copyright pages for book chapters and journal articles must be included if photocopies are provided.
  • Full citations may be submitted for full-text articles. Reserves staff will provide you with the off-campus links for UW-restricted materials.
  • Electronic books typically cannot be placed on Reserve due to various licensing restrictions, If you have questions about using an ebook for a class, please contact your subject librarian or Ask Us.
  • Streaming Media Pilot information and request form.

Physical Reserves

Books, media, and other materials owned by the UW Libraries or the instructor may be placed on physical Reserve.

  • Titles and call number information from the UW Libraries Search catalog should be provided.
  • Materials from other libraries, including those borrowed through Interlibrary Loan or Summit, may not be placed on Reserve.
  • Books and media materials not owned by the UW Libraries may be ordered through the appropriate subject librarian. New orders may take six to ten weeks to arrive; please allow sufficient time for processing.
  • Reserve loan periods for books: 2, 4, 24, and 72 hours. Reserves staff may assign shorter loan periods to materials in high demand.
  • Reserve loan periods for media: 3 or 7 days for faculty checkout depending upon whether the item is on Reserve for one or more courses; 4-hour library use only for student checkout; 4-hour loan for faculty checkout if the media Reserve is not on Reserve for your course.
  • Contact Reserves staff if you are interested in booking a media Reserve for a class screening. Booking media Reserves for classroom use further ensures the item will be available on the day you intend to use it.

Student Work

Student work is protected by the Family Educational Rights and Privacy Act of 1974. You must have signed written permission before student work can be added to your Canvas page.

Renewals

  • No renewals.
  • Faculty members may return Reserve materials to the Information Commons Desk for an additional checkout if items are needed longer. 

Fines

Instructors are responsible for fines accrued on overdue Reserve materials.

      
     

    Campus Library Reserves

    Campus Library Reserves Staff Contact Information Office Hours
    Mary Yutani, Reserves Supervisor UWB/CC Campus Library, LB-311 Monday - Friday 8:00am - 5:00pm
    Bryce Figueroa, Reserves Lead reserves@uw.edu
    Kayla Johnson, Reserves Technician 425.352.3650

    Campus Library Home
    Contact Us/Comments
    University of Washington Bothell
    Box 358550 | 18225 Campus Way NE | Bothell, WA 98011
    phone: 425-352-5340
    © 2015
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