This is the "Information for Faculty" page of the "Course Reserves" guide.
Alternate Page for Screenreader Users
Skip to Page Navigation
Skip to Page Content

Course Reserves  

Last Updated: Jun 30, 2015 URL: Print Guide RSS UpdatesEmail Alerts

Information for Faculty Print Page

Information for Faculty

General Information

  • Instructors may submit requests to place required materials on Reserve for their courses; optional materials may be processed as time permits.
  • Requests should be submitted at least two weeks prior to the dates needed. Materials not readily available or owned by the UW Libraries may take several weeks to arrive.
  • All Reserve materials are removed at the end of each quarter.

Scanning Service

The UW's ERes system expired June 30, 2015. For additional information, please visit the ERes to Canvas Transition FAQ page.

Materials such as journal articles and book chapters can be scanned and made available through your Canvas site.

Instructors are responsible for copyright compliance. Scanning one chapter of a book or one article from a journal issue for an online course reading is generally considered a fair use. See Columbia University Libraries' Fair Use Checklist to help you make informed decisions about fair use.

Requests should be submitted at least two weeks prior to the dates needed.

  • Submit personal or UW Library materials to the Reserves Office or complete the Scanning Request Form.
  • Copyright pages for book chapters and journal articles must be included if photocopies are submitted for scanning.
  • Materials will be scanned in black and white; color scanning will require additional processing time.
  • PDF files will be sent to you for inclusion in Canvas.

UW-Restricted Materials

Licenses govern the use of electronic versions of UW-restricted journal articles; links can usually be made directly to those resources. Instructions on how to create stable links to UW-restricted materials are located hereReserves staff can provide off-campus links for UW-restricted licensed materials if full citations are provided. If you have further questions about creating stable links to UW-restricted materials in Canvas or how to search for our electronic journals, please Ask Us or contact your subject librarian.

Ebooks in the library collection often have licensing restrictions that prevent multiple users from accessing the book at the same time or limit the overall number of times that the item can be accessed, so ebooks typically cannot be placed on course websites. If you have questions about using an ebook for a class, please Ask Us or contact your subject librarian.

Physical Reserves

Books, media, and other materials owned by the UW Libraries or the instructor may be placed on physical Reserve.

Requests should be submitted at least two weeks prior to the dates needed.

  • Submit personal or UW Library materials to the Reserves Office, send your request via email, or complete the Course Reserves Request Form. 
  • Titles and call number information from the UW Libraries Search catalog should be provided.
  • Materials owned by the instructor may be placed on Reserve at the owner's risk. Personal materials will be returned to the instructor via campus mail at the end of the quarter.
  • Materials from other libraries, including those borrowed through Interlibrary Loan or Summit, may not be placed on Reserve.
  • Books and media materials not owned by the UW Libraries may be ordered through the appropriate subject librarian. New orders may take six to ten weeks to arrive; please allow sufficient time for processing.
  • Reserve loan periods:
    • Books: 2, 4, 24, and 72 hours. Reserves staff may assign shorter loan periods to materials in high demand.
    • Media:
      • 3 or 7 days for faculty checkout depending upon whether the item is on Reserve for one or more courses;
      • 4-hour loan for faculty checkout if the media Reserve is not on Reserve for your course.
      • 4-hour library use only for student checkout;
      • Provide booking dates if films are needed for a specific date for a class screening.

Student Work

Student work is protected by the Family Educational Rights and Privacy Act of 1974. You must have signed written permission before student work can be added to your Canvas page.

Streaming Media Pilot Information and Request Form.


  • No renewals.
  • Faculty members may return Reserve materials to the Information Commons Desk for an additional checkout if items are needed longer. 


Instructors are responsible for fines accrued on overdue Reserve materials.


    Campus Library Reserves

    Campus Library Reserves Staff UWB/CC Campus Library, LB-311
    Mary Yutani, Reserves Supervisor Campus Library Subject Librarians
    Bryce Figueroa, Reserves Lead 425.352.3650 Campus Library Hours
    Kayla Johnson, Reserves Technician Office Hours: M - F 8am - 5pm

    Campus Library Home
    Contact Us/Comments
    University of Washington Bothell
    Box 358550 | 18225 Campus Way NE | Bothell, WA 98011
    phone: 425-352-5340
    © 2015

    Loading  Loading...