This is the "Information for Faculty" page of the "Course Reserves" guide.
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Course Reserves  

Last Updated: Jan 6, 2015 URL: Print Guide RSS Updates

Information for Faculty Print Page

Information for Faculty

Instructors may submit requests to place required materials on Reserve for their courses; staffing resources and workload issues will determine if optional materials will be processed. Reserve requests may be submitted via email, phone, mail, or in person and must include the instructor's name, course number, and quarter designation. There is no deadline but requests should be submitted at least two weeks prior to the dates needed. All physical and electronic Reserve materials are removed at the end of each quarter. Reserves staff should be notified before the end of the current quarter to update lists and retain material for the upcoming quarter.

Electronic Reserves

Materials such as articles, book chapters, and syllabi may be made available through e-reserves (ERes).

  • Instructors are responsible for copyright compliance. Copyright permissions for items that do not fall under Fair Use must be obtained by the instructor before they are processed.
  • Full citations, links, or files should be provided for full-text articles; personal or library books should be submitted to the Reserves Office for processing book chapters. Copyright pages for book chapters and journal articles must be included if photocopies or PDFs are provided.
  • Electronic books typically cannot be placed on Reserve due to licensing restrictions that prevent multiple concurrent users or limit the overall number of loans. If you have questions about using an ebook for a class, please contact your subject librarian or Ask Us.
  • E-reserve readings for UWS and UWT courses are processed by the appropriate Reserves Unit.

Physical Reserves

Books, media, and other materials owned by the UW Libraries or the instructor may be placed on physical Reserve.

  • Titles and call number information from the UW Libraries Search catalog should be provided.
  • Materials not owned by the UW Libraries, including materials borrowed through Interlibrary Loan or Summit, may not be placed on Reserve.
  • Books and media materials not owned by the UW Libraries may be ordered through the appropriate subject librarian. New orders may take six to ten weeks to arrive; please allow sufficient time for processing.
  • Reserve loan periods for books: 2, 4, 24, and 72 hours. Reserves staff may assign shorter loan periods to materials in high demand.
  • Reserve loan periods for media: 3 or 7 days for faculty checkout depending upon whether the item is on Reserve for one or more courses; 4-hour library use only for student checkout; 4-hour loan for faculty checkout if the media Reserve is not on Reserve for your course.
  • Contact Reserves staff if you are interested in booking a media Reserve for a class screening. Booking media Reserves for classroom use further ensures the item will be available on the day you intend to use it.

Student Work

Student work is protected by the Family Educational Rights and Privacy Act of 1974. Student work must be submitted with signed written permission  before they can be placed on Reserve.


  • No renewals.
  • Faculty members may return Reserve materials to the Information Commons Desk for an additional checkout if items are needed longer. 


Instructors are responsible for fines accrued on overdue Reserve materials.


    Contact Information

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    Campus Library Reserves
    Contact Info
    Mary Yutani, Reserves Supervisor
    Bryce Figueroa, Reserves Lead
    Kayla Johnson, Reserves Technician

    UWB/CC Campus Library, LB1-311
    Office hours: M-F 8:00am - 5:00pm
    Phone: 425.352.3650
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    Campus Library Home
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    University of Washington Bothell
    Box 358550 | 18225 Campus Way NE | Bothell, WA 98011
    phone: 425-352-5340
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